| Disclosure in board of directors report explanatory NOTICENOTICE is hereby given that the Twenty second Annual General Meeting of the shareholders of the Company will be held at Plot No. 93-B, DLF Industrial Estate, Phase-I, Faridabad onWednesday, the 30th day of September, 2015 at 11.00 a.m. to transact the following business:ORDINARY BUSINESS: 1.To consider and adopt the audited Balance Sheet as at 31st March, 2015 and the Profit and Loss Account of the Company as on that date together with the Reports of Directors and Auditors thereon.2. To appoint a Director in place of Sh. Madhur Jain, who retires by rotation and being eligible offers himself for re-appointment. .3. To appoint M/s. Sudhir Chaudhary and Associates, Chartered Accountants (Registration No. 015222N), as Statutory Auditors of the Company from the conclusion of the ensuing Annual General Meeting until the conclusion of the Annual General Meeting for the financial year 2016-17 and to fix their remuneration.. A. SPECIAL BUSINESS 4. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: RESOLVED THAT pursuant to Section 152 and other applicable provisions, if any, of the Companies Act, 2013 read with Companies (Appointment and Qualification of Directors) Rules, 2014 (including any statutory modification(s) or re-enactment(s) thereof for the time being in force), Smt Shikha Jain (DIN 03457584), who was appointed as an additional Director of the Company with effect from March 25, 2015 be and is hereby appointed as a Director of the Company liable to retire by rotation. 5. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: "RESOLVED THAT pursuant to the provisions of Section 196, 197, 203 and any other applicable provisions of the Companies Act, 2013 and the rules made there under (including any statutory modification(s) or re-enactment thereof for the time being in force), read with Schedule V to the Companies Act, 2013 and Articles of Association, approval of the Company be and is hereby accorded for Smt. Shikha Jain to be appointed as Whole Time Director of the Company for a period of five years with effect from March 25, 2015 at a remuneration as follows: I. Basic Salary | : | Upto Rs. 65,000/- per month as may be determined by the Board of Directors or any Committee of the Board or any person authorised by the Board or any Committee of the Board from time to time. | II. Perquisites/Allowances | | Perquisites shall be allowed in addition to salary. | i. Special Allowance | : | Upto Rs. 65,000/- per month as may be decided by the Board of Directors or any Committee of the Board or any person authorised by the Board or any Committee of the Board from time to time. | ii. Leased accommodation or HRA in lieu thereof and reimbursement of expenditure or allowance in respect of medical expenses and leave travel concession incurred for self and family, soft furnishing, maintenance of furniture and fixtures etc., ex-gratia and education allowance and any other perquisites or allowances etc. | : | In accordance with the rules of the Company. | In addition to above perquisites/allowances, Smt. Shikha Jain shall also be entitled to following benefits: | iii. Other entitlements | : | a) Contribution to Provident Fund and Superannuation Fund or Annuity Fund - Contribution to Provident Fund and Superannuation Fund or Annuity Fund to the extent, these either singly or put together are not taxable under the Income Tax Act, 1961, and shall be subject to maximum amount as may be permitted under the Company's rules. b) Gratuity - Gratuity payable shall not exceed half a month's salary for each completed year of service and shall be subject to maximum amount as may be permitted under the Gratuity Act. c) Car and Telephone - Provision of car for use on Company's business and telephone at residence will not be considered as perquisites. Personal long distance calls on telephone and use of car for private purpose shall be billed by the Company to Smt. Shikha Jain | III. Performance linked Incentive | | Such amounts or percentage of net profits as may be decided by the Board of Directors or any Committee of the Board or any person authorized by the Board or any Committee of the Board from time to time. | IV Functions | | Subject to the direction, control and superintendence of the Board of Directors, Smt Shikha Jain shall have the overall responsibility for looking after the day to day management of the Company. | V Termination | | The appointment of Smt. Shikha Jain as Whole Time Director may be terminated by either party giving to the other three calendar months notice in writing. | | | | | |
A. The aggregate of the Salary, Perquisites/Allowances and other entitlements shall not exceed the limits specified under the provisions of the Companies Act, 2013. B. In the absence or inadequacy of Profits in any year, the remuneration by way of salary, perquisites/allowances and other entitlements will be in accordance with and shall not exceed the limits prescribed under the Companies Act, 2013. C. Smt. Shikha Jain shall not be entitled to sitting fees for attending Board Meetings/Committees thereof." RESOLVED FURTHER THAT in the event of any further revision in the levels of permissible managerial remuneration, the Board of Directors/ Nomination and Remuneration Committee be and is hereby authorised to alter, vary and increase the remuneration of Smt. Shikha Jain notwithstanding the overall remuneration set out above, as may then be prescribed/permissible without requiring any further resolution or consent of or reference to the general meeting. RESOLVED FURTHER THAT the Nomination and Remuneration Committee be and is hereby authorised to recommend/ decide from time to time the salary, perquisites and commission payable to Smt. Shikha Jain during her tenure within the approved ceiling of remuneration in accordance with the Nomination and Remuneration Policy, as amended from time to time. RESOLVED FURTHER THAT the powers and authorities delegated by the Board to Smt. Shikha Jain from time to time including powers to sub-delegate shall remain valid upon her re-appointment. RESOLVED FURTHER THAT all the Director of the Company be and are hereby severally authorized to do all the acts, deeds and things which are necessary to the appointment of aforesaid person as Whole Time Director of the Company. 6. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: Resolved that pursuant to the provisions section 149, 152 and other applicable provisions, if any of the Companies Act, 2013 (the Act) read with Schedule IV to the Act and the Companies (Appointment and Qualification of Directors) Rules, 2014 (the Rules) including any statutory modification(s) or any amendment or substitution or any re-enactment thereof for the time being in force and clause 49 of the listing agreement, Sh. Shreyans Kumar Patni (DIN 00118269) independent director of the Company. who is liable to retire by rotation as per the provisions of the erstwhile Companies Act, 1956 and who is eligible for appointment as an independent director pursuant to the Companies Act, 2013 and the listing agreement and in respect of whom the Company has received a notice in writing from a member u/s 160 of the Act, proposing his candidature for the office of director be and is hereby appointed as an independent director of the Company not liable to retire by rotation to hold office for the period of 5 consecutive years. 7. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: Resolved that pursuant to the provisions section 149, 152 and other applicable provisions, if any of the Companies Act, 2013 (the Act) read with Schedule IV to the Act and the Companies (Appointment and Qualification of Directors) Rules, 2014 (the Rules) including any statutory modification(s) or any amendment or substitution or any re-enactment thereof for the time being in force and clause 49 of the listing agreement, Sh. Vipin Gupta (DIN 00301676) independent director of the Company. who is liable to retire by rotation as per the provisions of the erstwhile Companies Act, 1956 and who is eligible for appointment as an independent director pursuant to the Companies Act, 2013 and the listing agreement and in respect of whom the Company has received a notice in writing from a member u/s 160 of the Act, proposing his candidature for the office of director be and is hereby appointed as an independent director of the Company not liable to retire by rotation to hold office for the period of 5 consecutive years. 8. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: Resolved that pursuant to the provisions section 149, 152 and other applicable provisions, if any of the Companies Act, 2013 (the Act) read with Schedule IV to the Act and the Companies (Appointment and Qualification of Directors) Rules, 2014 (the Rules) including any statutory modification(s) or any amendment or substitution or any re-enactment thereof for the time being in force and clause 49 of the listing agreement, Sh. Ramesh Chand Jain (DIN 03208226) independent director of the Company. who is liable to retire by rotation as per the provisions of the erstwhile Companies Act, 1956 and who is eligible for appointment as an independent director pursuant to the Companies Act, 2013 and the listing agreement and in respect of whom the Company has received a notice in writing from a member u/s 160 of the Act, proposing his candidature for the office of director be and is hereby appointed as an independent director of the Company not liable to retire by rotation to hold office for the period of 5 consecutive years. By the order of the Board of DirectorsPlace : FaridabadDated : August 14, 2015 Sd/- S.K. JAIN (Chairman and Managing Director)Notes :1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF HIMSELF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. PROXIES IN ORDER TO BE VALID MUST BE DEPOSITED AT THE REGISTERED OFFICE OF THE COMPANY NOT LESS THAN 48 HOURS BEFORE THE MEETING. 2. Pursuant to Section 105 of the Companies Act, 2013, a person can act as a proxy on behalf of members not exceeding fifty and holding in the aggregate not more than ten percent (10%) of the total paid up share capital of the Company. A member holding more than ten percent (10%) of the total share capital of the Company may appoint a single person as proxy and such person shall not act as a proxy for any other shareholder. 3. Corporate members intending to send their authorized representatives to attend the Meeting and requested to send to the Company a certified copy of the Board Resolution authorizing there representative to attend and vote on their behalf at the Meeting. 4. The Register of Members and Share Transfer Books shall remain closed from Thursday, September 24, 2015 to Wednesday, the 30th September, 2015 (both days inclusive). 5. Brief resume of Sh. Madhur Jain, Sh. Shreyans Kumar Patni, Sh. Vipin Gupta, Sh. Ramesh Chand Jain, and Smt Shikha Jain are given in the Corporate Governance Report. 6. For any information or clarification with regard to accounts, written requests should be made at least 7 days before the Annual General Meeting at the Corporate Office of the Company situated at A-111 and 112 DDA Sheds, Okhla Industrial Area, Phase-II, New Delhi-110 020, India, so as to enable the management to keep ready the information or clarifications, as the case may be. 7. For any correspondence/ query regarding dematerialization or physical transfer of shares, please write to Registrar and Share Transfer Agent of the Company M/s Beetal Financial and Computer Services Pvt. Ltd., at Beetal House, 99 Madangir, 3rd Floor Behind Local Shopping Centre, Near Dada Harsukhdas Mandir, New Delhi-110 017, India. 8. Members holding shares in physical form may write to the Registrar and Share Transfer Agent for any change in their bank particulars or address. However, members holding shares in electronic form may write to their DP directly and not to the Company. |